Event Ordering Solution
OVENTRA Event
Make Every Business Event Count.
Digitise ordering and partner engagement at dealer meets, distributor conferences, exhibitions and product launches.
The business problem
Why OVENTRA Event?
Dealer meets, distributor conferences and product launches are often where a brand's season is decided. Yet many events still rely on printed catalogues, paper order forms and spreadsheets consolidated after the event. Orders get re-keyed, product variants get mixed up, and the sales team spends the days after the event reconciling instead of following up.
Common challenges
- Paper or spreadsheet order forms that must be re-entered after the event
- Limited visibility of what partners are ordering while the event is still running
- Large catalogues with variants that are hard to present consistently
- Follow-up delayed by manual consolidation of event orders
Solution overview
Make Every Business Event Count.
OVENTRA Event is designed to bring structure to event-based ordering. It focuses on presenting products to dealers and distributors in a consistent digital format and capturing their orders during the event itself.
Because it sits within the OVENTRA360 ecosystem, event orders can be considered alongside wider order management and channel workflows — so the event becomes part of your ongoing business process rather than a separate exercise.
Relevant capability areas
Capability areas describe the intended scope of OVENTRA Event. Specific features, configuration and availability are confirmed with the Oventra team during your product demonstration.
Event-based ordering workflows
Structure ordering around a specific event, collection or launch rather than general day-to-day ordering.
Dealer and distributor engagement
Give invited channel partners a guided way to review products and place orders during the event.
Product presentation
Present catalogues, collections and product details in a consistent digital format.
Order capture during events
Record partner orders as they are made, reducing the need for post-event data entry.
Event-related business workflows
Support the preparation and follow-up activities that surround a business event.
Typical Business Workflow
A simplified view of how OVENTRA Event may fit into your process. Your actual workflow is defined during discovery.
- Prepare the eventDefine the event, the products or collections on show and the partners invited.
- Present productsDisplay the catalogue and product details to attendees during the event.
- Capture ordersDealers and distributors place orders, with sales teams assisting where needed.
- Review event ordersThe brand team reviews orders captured across the event.
- Hand over for processingEvent orders move into order management and follow-up, where connected.
Who it is for
Intended Users & Stakeholders
- Brand and sales leadership
- Event and trade-marketing teams
- Sales representatives
- Dealers and distributors
- Order-processing teams
Industry applications
Relevant Industries
Within the ecosystem
Related OVENTRA Solutions
OVENTRA Event can be explored together with these solutions, where the connection is relevant and supported for your business.
OVENTRA OMS
Process and track orders captured at events through the order lifecycle.
OVENTRA DMS
Continue the relationship with dealers and distributors after the event.
OVENTRA SFA
Equip field teams to follow up with partners who attended.
Integration considerations
Working with Your Existing Systems
If OVENTRA Event needs to exchange data with your ERP or other business systems, these are typical areas to assess. Compatibility, data scope, technical method, security and effort are confirmed during discovery.
- Product, collection and variant data can be assessed as an input from your ERP or item master.
- Captured event orders may need to reach your ERP or order-processing system — the method is agreed during discovery.
- Partner and price-list data are typical areas to evaluate for event ordering.
FAQs
OVENTRA Event — Frequently Asked Questions
What kinds of events is OVENTRA Event intended for?
It is intended for business events where products are presented and orders are taken — for example dealer meets, distributor conferences, exhibitions and product launches.
Can event orders flow into order management?
OVENTRA Event can be explored alongside OVENTRA OMS for event-based order capture and processing. Whether and how the two connect for your business is confirmed during discovery.
Do attendees need special hardware?
Device and connectivity requirements depend on how your event is run. These are discussed and confirmed during the requirement discussion and demonstration.
Can we use OVENTRA Event without other modules?
Businesses can explore modules according to their requirements. The team will discuss whether OVENTRA Event alone, or together with other modules, fits your process.
Explore OVENTRA Event with Our Team
Share your requirements and arrange a demonstration of OVENTRA Event (Event Ordering Solution).
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